MediaSpace is intended for distribution and not archiving. It is important that you keep your original source material.

For best results with video, we recommend preparing videos in 1280x720 pixels and using the H.264 video codec at about 4000 kbps.

You have the option to make your media public for all to see by publishing it to a public category/gallery or restrict it's access to it to only yourself, or to a select group of people in a Channel or restricted category. The content provided through MediaSpace is not password protected. Instead, privacy is maintained through a public/private process. Private content does not appear on the MediaSpace site. The responsibility to distribute the location of a private piece of content falls on the owner of that content. If the location of that content is made available to persons not warranting access, the only way to correct this is to delete it and resubmit the media.

There are a few different ways to distribute your media once it has been encoded.

Make your media available on the MediaSpace site at https://nuigalway.mediaspace.kaltura.com/ by publishing it to one of the public categories. In this fashion, your media will appear in search results and can be found by browsing the site.Embed your media on your own website by adding the HTML code provided when you click the Share tab underneath the media. Only the owner of the media has access to the HTML code necessary for embedding that piece of media. Note: If you embed your media on a page outside MediaSpace, you forgo all access controls on that media.Distribute a direct link to your media content via e-mail. If your media is not published to a public category, the recipients of your link must be on an access list or will be unable to access the media.

Channels allow content owners to group media together and restrict access to that media to only a defined list of users. Note: if you publish your media to a public category, adding that same media to a Channel will not restrict who has access to it.

Users of MediaSpace can create their own personal Channels. To do this:

1. Click "My Channels" in the top menu.
2. Click "Create Channel +" to create a Channel.
3. Enter a name and description.
4. Determine the type of permissions you want for your Channel. They are:
   • Open: Anyone with a link to your Channel can view content in the Channel and can also add new content to it.
   • Restrict: Anyone with a link to your Channel can view content in the Channel. Only members can add new content to it.
   • Private: Only members can view content in the Channel and also add new content to it.
5. Determine if you want your Channel to be moderated. This means only certain types of members will be able to determine what is added to a Channel. Media Services recommends that you moderate content in your Channel.
6. Click Save.

Upon creating a Channel, you determine if that Channel is Open, Restricted or Private. Depending on your choice, you are then required to define who is a member of your Channel if you wish them to access the content therein. You do this as follows:

1. Click "My Channels" in the top menu.
2. Click the Edit link underneath the desired Channel.
3. Click the Members tab.
4. Click Add Member.
5. Enter the ONID username of the person you'd like to add as a member.
6. Determine the permissions you would live to give to this member. They are:
   • Member: May view content in the Channel.
   • Contributor: May view content in Channel and submit new content.
   • Moderator: May view content in the Channel, submit new content, and approve submitted content if the Channel is moderated.
   • Manager: Same permissions as the creator of the Channel. May view, submit and approve content, as well as Edit permissions, modify details of the Channel, or delete it outright.
7. Click Add.

You must be granted permission from a Channel manager in order to submit content to a Channel. Furthermore, you may only submit content that you own to a Channel. You may add content to a Channel in one of two ways. Either from the Channel's page or from the media's page. From the Channel's page:

1. Click My Channels.
2. Select the Channel to which you'd like to add your media.
3. Click + Add Media
4. Select a piece of content from the collection of content that you own. If you have not yet uploaded your content, you will have the opportunity to do so here.
5. Click Add.

From your media's page:

1. Click My Media.
2. Select the media you'd like to add to the Channel.
3. Click the Publish tab underneath the media.
4. Choose Publish in Channel.
5. You will be presented with a list of Channels to which you may submit content. Select the desired Channel. Once the box is checked, the media has been added to that Channel.

A content owner can remove any of his media from a Channel to which it had been previously submitted. Channel managers can remove any content that has been previously submitted to their channel. If you're a content owner:

1. Click My Media.
2. Select the media you'd like to remove from a Channel.
3. Click the Publish tab underneath the media.
4. Choose Publish in Channel.
5. You will be presented with a list of Channels to which you may submit content. Remove the checkbox next to the Channel from which you wish to remove your content. Once the checkmark is removed, the media is removed from that Channel.

If you're a Channel manager:

1. Click My Channels.
2. Select the Channel from which you'd like to remove media.
3. On the left-hand side you will be presented with the media currently in this Channel. Pass your mouse over the media you wish to remove and click Remove.
4. Confirm that you want to remove this media by clicking Yes.

Channels must have moderation activated in order to approve or reject a submitted piece of media. Only a Channel manager or moderator may approve or reject content submitted to a Channel. To do this:

1. Click My Channels.
2. Click Edit underneath the Channel you wish to delete.
3. Click the Pending tab.
4. Select the piece of media you wish to approve or reject.
5. Click either the Reject or Approve button.

Only a Channel manager may delete a Channel. To do this:

1. Click My Channels.
2. Click Edit underneath the Channel you wish to delete.
3. Click the Advanced tab.
4. Click Delete Channel.
5. Confirm that you want to delete this Channel by clicking Yes.

Playlists allow you to group content together for embedding on an external web page. Every time you add a new or remove an item to a Playlist, your embedded player automatically updates to reflect this change. Playlists presently are only Adobe Flash compatible and only work in browsers with the Flash plug-in installed.

Users of MediaSpace can create their own personal Playlists. To do this:

1. Click the "Add to Playlists" tab underneath a piece of media to add it to a Playlist.
2. Click "Create New Playlist" to create a Playlist.
3. Enter a name and description.
4. Click Create New Playlist.

Any media in MediaSpace can be added to a Playlist.

1. Click the "Add to Playlists" tab underneath a piece of media to add it to a Playlist.
2. Click the checkbox next to the Playlist to which you would like to add the media.
3. Click Apply.

Users can delete the Playlists they have created. To do this:

1. Click on "My Playlists" in the top menu.
2. Click the trash can next to the Playlist you want to delete.
3. Click OK to confirm.

Yes, the MediaSpace player can be embedded on a web page. Click the Share tab underneath the media. Copy this code and paste it into the source code for your web page. Only the owner of the media has access to the HTML code necessary for embedding that piece of media.

You cannot password protect your media in MediaSpace but you can restrict who has access to it to only certain users who must first log in before reaching your content. By default, every piece of media in MediaSpace is unpublished and remains inaccessible until the owner either publishes it to a category or adds it to a Channel with defined access controls.

MediaSpace allows you to restrict access to your media by assigning it to a restricted category or by creating a Channel and assigning an access list to that Channel. By placing your media exclusively in one of these categories or Channels - and not publishing it publically anywhere else - you can thus control who can access your content.

No. MediaSpace is intended to be used as a media distribution and management tool, not an archival tool. Please keep your original media files stored somewhere safe, such as on your personal computer, a CD/DVD, or other form of electronic storage. 

Content uploaded to the MediaSpace servers is expected to conform to University of Galway Acceptable Use of University Computing Resources. If you have found material on MediaSpace which you believe is in violation of copyright, please report it to CELT immediately.

MediaSpace allows for the captioning of media and is compatible with SRT files. You may upload your own captions file if you are familiar with the SRT format.